This meeting could have been a cancelled meeting

The fictional team assembles at ten to discuss how little time remains for the work. By eleven, the concern is better supported by evidence.

Meetings can settle questions that would otherwise bounce between people all day. The useful test is whether anyone knows which question this one is supposed to settle.

Put the decision in the invitation. Bring the relevant material, and invite the people who can actually help resolve it. A colleague does not need to attend merely because their name fits comfortably in the recipient field.

If the purpose is a progress update, consider whether a short written note would do. If discussion is necessary, end by recording the decision and its owner. Otherwise you have manufactured another meeting to remember what happened in this one.

Cancel a recurring meeting when its purpose disappears. No farewell presentation is required.

The calendar will leave a blank space where it used to be. Try not to immediately fill it with a workshop about focus.